Question About Tent
1. What is the difference between Frame and Pole tents?

Pole tents are staked into the ground and have center poles.  Frame tents are free standing and have no center poles. They can  installed in areas that cannot be staked for example, concrete, pavement, decks, etc.

 

2. Are side walls included in the price of the tent?

All of our tents are offered at a price with or without side walls, you have the choice of French/Cathedral window side walls or solid white side walls. Please contact us for quote.

 

3. Are set up charges included in the price of the tent?

The set up and tear down of the tent(s) is included in the price, however a delivery charge may apply.

 

4. Can we use water barrels to secure the tent?

We do offer water barrels as a means of anchoring frame tents. There is a 40$ rental fee per barrel and a water source surcharge. We cannot guarantee water tightness of tent with water barrel setup.

 

5. What size of tent do I need to fit x amount of people and x amount of tables?

Please refer to the seating chart that provides information for what we recommend.

 

6. Do I need a permit for my tent?

A permit is not required if the tent will be going on private property. If however you want to set up the tent in a public park, a permit will be required from the city/town.

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Considerations:

1. Determine the style of tent you would like (Frame Tent or Pole Tent)

 

2. Determine the number of guests attending your event.

 

3. Determine the style of tables you want (Round or Banquet) and use the following formula..

 

4. Allow a minimum of 10 feet around the perimeter of the tent for setup. That means if you order a 20'x20' size tent, the area you want to have for proper installation should be about 30'x30' in size. We can of course work with smaller areas than that but please advise us so that we can be prepared when the crew arrives. Don't forget to look up to see if there are any tree branches hanging down or perhaps a fixture on your house that may interfere with the top of the tent.

 

5. Remember you don't have to fit all things under the tent at the same time. For flexibility, your dance floor area can accommodate your buffet tables and then can be removed for dancing. Your gifts can go into the house if you are having your wedding at home. If everything is required to be set up at the same time, another option is to add an additional smaller tent that can accommodate your buffet, bar and perhaps your gift table.

 

6. Also, consider electrical requirements for your D.J. and lighting.

 

7. When planning your event, try to work out in advance where the most logical place to install the tent would be on your property. (i.e. don't put it on the side of your sloping back yard where all the drains from the house lead to) One of the best ways to do that is to use or create a site plan to aid everyone in placement of the tent(s) and what items you plan to have in it. It's not necessary to do that for something as small as a 20'x20' but if you are planning a 40'x100' for a wedding with catering tents, and walkway canopies it is a very good idea. It doesn't have to be fancy either, just as long as we have a basic understanding in relation to the other things in and around your house or commercial property so that any conflicts are ironed out before the install crews arrive.

 

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PLEASE NOTE THAT WHEN STAKING, WE STAKE AT A MAXIMUM OF 42 INCH DEEP. PLEASE ADVISE US OF ANY UNDERGROUND UTILITIES ( HYDRO, WATER, CABLE, GAS, TELEPHONE LINES, ETC.)
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Formula:
1. Banquet tables require 10 sq. feet per guest. Round tables require 12 sq. feet per guest.

2. Multiply the number of total guests by the square footage requirement for your table (i.e. 100 guests at round tables would be 100 x 12 sq. feet = 1,200 sq. feet)

3. Add square footage needs for the following: Buffet Lines are 50 sq. ft. per 8 ft. table. Dance Floor (20x20) is 400 sq. ft.. DJ is approximately 100 sq. ft.. Every additional item will require extra square footage.

4. Once you have calculated the square footage of guests and tables and extra items, estimate your total square footage (Line 2 + Line 3 = Total sq. footage).

5. Now, choose a tent size and multiply the length by the width. The total is the square footage of the tent. Try various tent sizes until you get the one that is the right square footage, figured in line 4. Your total square footage most likely will not match the square footage of the tents. It is best to choose a tent dimension that provides more square footage than one that is less than your needs.